The regular quarterly meeting of the Board of Directors of the Oklahoma Historical Society convened in the Historical building, Oklahoma City, Oklahoma, October 29, 1936, at 10:00 A. M., with Judge Thomas H. Doyle, President, presiding.
The Secretary called the roll which showed the following members present:
Judge Harry Campbell, Dr. E. E. Dale, Judge Thomas H. Doyle, Mr. George H. Evans, Dr. Grant Foreman, Judge Robert A. Hefner, Mrs. Frank Korn, Mrs. Blanche Lucas, Mr. John B. Meserve, Mr. W. J. Peterson, Mr. Jasper Sipes, Judge Baxter Taylor, Dr. J. B. Thoburn, Judge William P. Thompson, Mrs. John R. Williams, Judge R. L. Williams, and James W. Moffitt, the Secretary.
The Secretary reported that messages had been received from Gen. Charles F. Barrett, Judge Thomas A. Edwards, Dr. Emma Estill-Harbour, Judge Samuel W. Hayes, Gen. William S. Key and Mrs. Jessie E. Moore notifying him of their inability to attend this meeting, and that Mrs. Roberta C. Lawson was out of the state, and upon motion of Judge R. L. Williams the reasons given were deemed sufficient and all were excused for not being present.
The Secretary presented the minutes of the Board meeting, not including those of the executive session, held July 23, 1936, which upon motion of Dr. Grant Foreman were approved.
The Secretary read his report on the activities of the Society.
The Secretary read a letter which he had addressed to the President regarding the appointment of a committee as provided in the Constitution and By-Laws, to arrange special programs in each county of the state.
The Secretary read the report of the Library and Museum Committee, recommending the acceptance of a loan of autographs tendered the Society by Mr. Leonard J. Woodruff, Ardmore and Los Angeles, and recommended that a map cabinet be purchased at a price of $153.50 and that a requisition asking for $200.00 for the purchase of books be approved.
Mrs. Frank Korn moved that the loan of autographs be accepted. Motion was seconded.
Judge R. L. Williams moved to amend by adding that it be stipulated that this Board assumes no liability for this loan on account of damages either in transportation or housing, and that an inventory of same be placed in the minutes, and that the loaner sign a contract waiving any claims for damages as against the Society.
The amendment was accepted and the motion as amended was carried.
Mrs. John R. Williams made a report on the promised picture of the Governor, and added that several former Governors had promised their portraits for the Society.
Judge R. L. Williams moved that Mrs. John R. Williams be thanked for her services and that she be continued on this committee to take up with the present Governor and the State Board of Affairs the question of having the photographs of all former Governors, including Territorial Governors, which hang on the walls of the Executive Chamber transferred
to the Historical building, except in case of the sitting Governor which is to be retained in the Governor's office during his incumbency, and when he retires that it then be transferred to the Historical Society. Motion was seconded and carried.
Judge R. L. Williams reported that Senator W. B. Pine had indicated his willingness to present his portrait to the Historical Society.
Dr. Grant Foreman moved that the Secretary write to Senator Pine and solicit the portrait and thank him for his generous offer. Motion was seconded and carried.
Judge Baxter Taylor moved that we respectfully invite all United State Senators from Oklahoma, or their families, to present the Senators' portraits to the Historical Society. Motion was seconded.
Mr. John B. Meserve moved to amend by adding that they be requested to have the portrait autographed where practicable. The amendment was accepted and the motion as amended was unanimously carried.
The Secretary read the following list of applicants for membership in the Society:
LIFE: Robert Alexander Hefner, III, Oklahoma City.
ANNUAL: J. P. Brown, Chattanooga, Tennessee; Miss Stella L. Carter, University, Virginia; Mrs. June Doser, Oklahoma City; Miss Frances Engle, Tulsa; Mrs. Eliza James, Wapanucka; Mrs. R. C. Mills, Oklahoma City; David Monsoor, La Crosse, Wisconsin; C. W. Patton, Shawnee; Carl L. Rice, Tulsa; Neill Sanborn, Muskogee; Miss Eldee Starr, Tulsa; Dean Trickett, Tulsa; Mrs. F. W. Watts, Shawnee; C. S. Willett, Oklahoma City; Oral Lee Wilson, Carter; and Allan B. Winkler, Tonkawa.
Mr. John B. Meserve moved that they be elected and received into membership. Motion was seconded and unanimously carried.
Dr. Grant Foreman told of his recent visit to the London Museum where he found much material in the archives concerning the Indians living in southern United States.
Judge R. L. Williams moved that Dr. Grant Foreman be authorized in the name of the Oklahoma Historical Society to do all things necessary to secure photostats of the archives or copies through the proper agency, from the London Museum to be photostated or copied. Motion was seconded and carried.
Judge R. L. Williams moved that the Secretary and Dr. Grant Foreman be authorized to secure original papers and documents from historical societies, domestic, foreign and antiquarian and the Congressional Library for copying or photostating, and to do all things necessary thereto in the name of the Oklahoma Historical Society. Motion was seconded and carried.
Judge R. L. Williams moved that the Secretary secure a copy of the centennial edition of the Arkansas Gazette, 1936. Motion was seconded and carried.
Dr. Grant Foreman reported on the Fort Gibson memorial and explained that the Daughters of 1812 were planning to erect a monument to Matthew Arbuckle, and moved that they be given permission to erect it on a corner of the lot owned by the State near the old barracks building. Motion was seconded and carried.
The Secretary read a list of recent gifts to the Library and Judge R. L. Williams moved that the donors be thanked. Motion was seconded and carried.
The Secretary read the report of the committee on prizes to be offered to high school and Junior College seniors.
Judge R. L. Williams moved that the Secretary and the editorial committee be requested to publish the report in the December Chronicles. Motion was seconded and carried.
Dr. E. E. Dale moved that two copies of each essay submitted shall be the property of the Historical Society, one, of which shall be retained with the privilege of publishing it. Motion was seconded and carried.
The Secretary read the report of the art committee, which included a list of articles recently donated to the Museum, and the committee also recommended that the loan of the Leonard J. Woodruff pictures be accepted.
Mr. W. J. Peterson moved that we extend a vote of thanks to the various donors. Motion was seconded and carried.
Mr. Jasper Sipes moved that the Secretary acknowledge receipt of all portraits recently received in the name of the Oklahoma Historical Society. Motion was seconded and carried.
Judge R. L. Williams discussed the transfer of State and County records, as provided for at the last meeting of the Board, and moved that the Secretary request the Governor to order the transfer of the sum of $250.00 from the publication fund to the transportation fund, to provide for this extra transportation of State and County records to the Historical building. Motion was seconded and carried.
Judge Harry Campbell, chairman of the committee on marking historical spots in the State, made a verbal report.
Mr. John B. Meserve reported that he had been asked by this committee to draft a tentative bill to be introduced in the next session of the Legislature, providing for the marking of historical spots, which he had prepared.
Dr. J. B. Thoburn discussed the marking of the grave of Jesse Chisholm, and moved that it be declared the sense of this Board that whatever marker be placed on the Jesse Chisholm grave that it be a state monument. Motion was seconded and carried.
The President read a resolution passed by the 1925 Legislature, whereby granite monuments and markers could be obtained through the State Board of Affairs at cost.
Mrs. Blanche Lucas, a member of the Art Committee, requested that Mrs. C. C. Conlan make a report on the loan offered by Mr. Leonard J. Woodruff, of Ardmore and Los Angeles. Mrs. Conlan explained the nature of the loan.
Judge R. L. Williams moved to add to his first motion concerning this loan that all contracts for this loan, as herein before provided, must be made with the approval of the Attorney General, which was accepted and adopted.
Judge William P. Thompson gave a report on the marking of the northeast corner of the State.
Judge Harry Campbell reported that Mr. Cyrus Avery, director of District No. 1, W. P. A., would arrange to have the marker completed for the Oklahoma, Missouri and Kansas point, but that the marker for the point where Missouri, Oklahoma and Arkansas joins was indefinite.
Judge R. L. Williams reported that Robert M. Jones, a prominent Choctaw, was buried about four and a half miles southeast of Hugo in a private cemetery, and read a letter from the guardian of the only heir to the property on which this cemetery is located, and moved that the Board authorize a committee consisting of Col. A. N. Leecraft and Dr. W. B. Morrison of Durant, Dr. G. E. Harris of Hugo and Mr. W. A. Loftin of Idabel to take up with Gen. William S. Key the matter of having a wall
100 feet by 100 feet constructed on this cemetery and also be authorized to make an agreement with the guardian to secure a deed from the owner of the property for a plot 300 feet by 300 feet, have it surveyed, and take the deed in the name of the State for the Society. Motion was seconded and carried.
Judge William P. Thompson moved that Judge R. L. Williams be added to this committee, as chairman, which upon being seconded was carried.
Dr. E. E. Dale discussed the exchange of duplicate books and material from the Frank Phillips collection.
Judge R. L. Williams moved that the Secretary be authorized to receive applications for exchanges and make reports thereon to the Library and Museum Committee and that this committee be authorized to examine and determine the value of the books or material offered for exchange and report to the Board for a final decision as to the exchanges. Motion was seconded and carried.
Judge R. L. Williams moved that an enlarged portrait of Jacob Jacobson be made in size and quality of those already on the walls of the Museum of the Choctaw Governors and that it be paid for out of the appropriation if available and if not then out of the private funds of the Society, and that the original photograph be turned over to Mr. John B. Meserve to use with this forthcoming article relative to Wm. N. Jones and Jacob B. Jackson. Motion was seconded and carried.
Judge R. L. Williams discussed the proposed park at Fort Gibson, which is a part of the old military reservation, and moved that it be recommended to be named the Montfort Stokes Park. Motion was seconded anal carried.
Judge R. L. Williams read a resolution passed by the old settlers at Muskogee, to be filed with the Secretary. The President ordered it received.
Judge R. L. Williams moved that Dr. J. B. Thoburn and Mr. John B. Meserve be added to the Editorial and Publication Committee. Motion was seconded and carried.
The President presented the claim of $1025.00 for twenty steel filing cases for the Indian archives for the consideration of the Board.
Judge R. L. Williams moved that the President be authorized to approve the claim for the said twenty steel filing cases. Motion was seconded and carried.
The Secretary presented the request of the supervisor of the Historical Society WPA project for $250.00 to continue the project to March 1, 1937, said sum to be used for supplies for the workers and rent on typewriters.
Judge R. L. Williams moved that the sum of $250.00 be allowed for this purpose, provided that it has the approval of Gen. William S. Key, the State Director of the WPA. Motion was seconded and carried.
Mrs. Blanche Lucas, member of the Art Committee, reported on hanging pictures, and requested that the portraits of the members of the Board of Directors be hung in the Directors' room.
Judge R. L. Williams moved that none except experts be allowed to handle the newspaper files. Motion was seconded and carried.
The question of need for additional steel filing cases for the Indian archives was discussed; and Judge R. L. Williams, Chairman of the committee having supervision of the Indian archives, moved that the purchase of an additional sixteen steel filing cases be approved. Motion was seconded and carried.
Judge R. L. Williams moved that the balance of the publication fund, except $1250.00 to be retained in the Dan W. Peery matter, be transferred to the office supply fund for supplies for the office and the photostat machine. Motion was seconded and carried.
The Secretary was granted permission to attend the meeting of the Southern Historical Association to be held at Nashville, Tennessee.
Dr. E. E. Dale moved that the matter of book reviews be referred to the editorial and publication committee. Motion was seconded and carried.
The matter of the Spiro lease for archaeological excavations authorized by the Board at the meeting held April 23, 1936, was discussed, and Judge R. L. Williams moved that the Secretary be requested to ask Dr. Forrest Clements and the Chairman of that committee to make a report as to results. Motion was seconded and carried.
The Board resolved itself into an executive session.
Upon returning to the open session, the Society stood adjourned.
JUDGE THOMAS H. DOYLE, President,
JAMES W. MOFFITT, Secretary.