The regular quarterly meeting of the Board of Directors of the Oklahoma Historical Society was called to order in the Historical Building, at 10:00 a. m., April 23, 1931, by the President, Charles F. Colcord, with the following other members present: Judge Phil D. Brewer, Judge Harry Campbell, Mrs. Jessie E. Moore, Mrs. Frank Korn, Judge Wm. P. Thompson, Mr. Jasper Sipes, Gen. Wm. S. Key, Judge R. L. Williams, Judge Thos. H. Doyle, Mrs. Emma Estill-Harbour, Judge Baxter Taylor, Gen. Chas. F. Barrett, and Dan W. Peery, the Secretary.
The Secretary read the minutes of the last quarterly meeting of the Board of Directors held January 29, 1931 and the called meeting of the Board held February 19, 1931.
Upon motion of Judge Brewer, the minutes were approved as read.
Judge Williams moved that a photostat machine be purchased out of the funds provided by the re-appropriation, under House Bill No. 270, of the unused funds appropriated to construct the building and the unused funds appropriated for the expense of supervision of the building. Motion was seconded and carried.
The Secretary discussed the advisability of placing ornamental grills across the windows that open on the inside courts and also sodding the yard.
Judge Williams moved that the expense of installing the grills on the windows be paid out of the Society's appropriation, and upon receiving a second the motion was carried.
Judge Williams moved that we take all of the unassigned part of account No. 5, 1931 funds, and the balance left in the re-appropriated funds under House Bill No. 270, and purchase stacks for the library, and any part of said funds not consumed to be used for photostatic machine in connection with appropriation available on July 1, 1931. Motion was seconded and carried, and the architects were requested to prepare plans and specifications for the library stacks, which they agreed to do without charge other than actual cost of preparing plans.
Judge Brewer moved that the Secretary confer with the State Board of Affairs and make an effort to have the cost of sodding the yard paid out of the Capitol maintenance funds, and if that can not be done then the expense is to be paid out of the Society's funds. Motion was seconded and carried.
Judge Brewer moved that the question of beautifying the grounds with shrubs and trees be postponed until fall, and that a committee of three be appointed, one of which shall be Mrs. Smith C. Matson, a member of the Society, who shall devise plans and report at the quarterly meeting in October, 1931. Motion was seconded and carried.
The matter of placing the large gun now in possession of the Society was brought up, and Judge Brewer moved that the Chair appoint a committee of three, with General Barrett as Chairman, to make recommendations and suggestions as to its placement. The motion was seconded and carried, and the Chair appointed General Key and Mrs. Jessie Moore to serve with General Barrett on this committee.
Judge Williams read a letter from Mr. Foreman, in which he told of meeting with the Commissioner of Indian Affairs, and the discussion they had in regard to moving the records from the Indian agency, at Muskogee, to the Historical building, and expressed the belief that when the Society was ready to make a formal request to remove the records he thought there would be no trouble.
The Secretary read a letter from Mr. J. B. Koonce, of Okemah, Okla.
The Secretary read the following list of applicants for annual membership in the Society:
Hon. Tom Anglin, Holdenville; Mrs. Ernest C. Arnold, Oklahoma City; Prof. T. L. Ballenger, Tahlequah; Maybelle B. Berke, Oklahoma City; W. C. Boyer, Purcell; Fremont Boyle, Anadarko; Mrs. Bess G. Brewer, Oklahoma City; Carroll Briscoe, Blackwell; Mrs. Dahl P. Brown, Oklahoma City; Capt. Charles Buford, Tulsa; W. A. Carlile, Sallisaw; Mrs. Thomas Casady, Oklahoma City; Thomas Casady, Jr., Oklahoma City; John T. Clayton, Oklahoma City; D. W. Collins, Oklahoma City; J. Riley Copeland, Fairland; Mrs. Ella M. Covel, Tahlequah; Mrs. Evelyn Hornaday Dawson, Lawton; James B. Diggs, Tulsa; Mrs. Lola C. Durham, Shawnee; J. K. Elliott, Snyder; Stacey Ferrell, Carnegie; John H. Halley, Oklahoma City; D. H. Hampton, Pryor; Virginia Howard, Edmond; Judge R. S. Howe, Oklahoma City; Beulah Hull, Tulsa; A. W. Johnson, Stillwater; Jno. H. Kaiser, Sheridan, Illinois; Mrs. A. W. Keeler, Oklahoma City; Lydia S. Kinsolving, Sayre; Laurence Landrum, Big Cabin; Mrs. G. K. Laughlin, Cushing; S. R. Lewis, Tulsa; Irvin Mattick, St. Louis, Missouri; Dr. H. K. Maxwell, Okemah; Judge Freeman E. Miller, Stillwater; Joe H. Miller, Elk City; Robert Mobley, Comanche; Mrs. Kathleen C. Montin, Guthrie; Mayme Myers, Pawhuska; W. V. McClure, Muskogee; L. L. McComb, Norman; J. L. McConkey, Sweetwater; Mrs. Thomas H. Owen, Oklahoma City; Judge Thomas H. Owen, Oklahoma City; George C. Pendleton, Durant; Mrs. Gibbons Poteet, Dallas, Texas; R. E. Rogers, Oklahoma City; Mrs. Elmita G. Sager, Chickasha; O. R. Salmon, Durant; Ellie Stephenson, Oklahoma City; Olive Thomas, Edmond; A. Scott Thompson, Miami; Mrs. T. E. Waterworth, Detroit, Michigan; Mrs. Florence Winkler, Sulphur; Mrs. C. M. Winn, Norman; and Nell Marie Wisdom, Muskogee.
Mrs. Harbour moved that they be elected as members, and upon being seconded the motion was unanimously carried.
Judge Williams read a letter from Mr. Foreman in regard to his meeting an army officer in Denver, who expects to visit Fort Sill in June, and told of maps that had been made from aeroplanes with cameras, and Mr. Foreman suggested the advisability of having them make maps of old roads and trails in Oklahoma, at the conclusion of which judge Williams moved that the Chair appoint General Key as Chairman of the committee to take charge of this matter, and confer with General Roy Hoffman in regard to having the trails and roads and some of the old forts mapped and platted. The motion was seconded and carried and the Chair appointed General Barrett and Judge Thompson to act with General Key.
Judge Williams moved that Mrs. Annie R. Cubage be continued as custodian of the Confederate Memorial Hall, and that the Chair be authorized to appoint the custodian for the G. A. R. Memorial hall, and upon being seconded, put the motion for the Chairman, which carried.
Judge Williams moved that the Kitchenette be put under the exclusive supervision of the women, on the Board of Directors. Motion was seconded and carried.
The Secretary read an invitation from the University of Tulsa to hold the next annual meeting on the campus of the University of Tulsa, also a letter from the Chamber of Commerce of Tulsa joining in the invitation of the University of Tulsa.
Judge Brewer moved that the invitation of the University of Tulsa be accepted and that we hold the next annual meeting of the Society at Tulsa, under the invitation as read by the Secretary. Motion was seconded and carried.
Judge Williams moved that a committee of five be appointed to prepare a program and that a committee of five be appointed on arrangements. Motion was seconded and carried, and the Chair appointed Judge Campbell as chairman of the program committee, with Judge Williams, Judge Brewer, Mrs. Lawson and Judge Thompson with the Secretary as ex-officio member of the committee.
The Chair announced the committee on arrangements would be appointed later.
Judge Campbell, on behalf of Tulsa thanked the Board for accepting the invitation.
General Barrett moved that a House Committee of three be appointed to systematize the business of arranging and hanging pictures and placing exhibits, tablets, etc. and that Mr. Sipes be chairman of that committee. Motion was seconded and carried, and the Chair appointed General Key and Mrs. Moore to serve with Mr. Sipes on the House Committee.
Judge Williams moved that it is understood that the custodians of the two memorial halls be official hostesses for the entire building in connection with looking after their own rooms. Motion was seconded and carried.
Judge Williams moved that Judge Brewer be requested to prepare a biographical sketch of the late Ed Overholser for publication in the next issue of Chronicles, and that we express our appreciation of Mr. Overholser's services to the country, state and city, and also that we express our sympathy to his widow, son and other relatives. Motion was seconded and carried.
CHARLES F. COLCORD, President,
DAN W. PEERY, Secretary.